HR Document Templates
Every business has daily need of exchanging few formal documents, within or outside
the organization. specially within organization, the HR department has major responsibility
of preparing documents that contains formal language and is made for all situations
(functions) that arises in the company like new employee is recruited, current employee
performing in appreciated manner, salary of employees are raised and this needs
to be communicated, and many more such functions. Since its business, therefore
every mentioned function needs to be inked.
We have tried to give you some base of main HR letters. Using this and with few
relevant changes, the management can be done effectively.
HR Template Software
Appointment Letter For Management Personnel Template
This is basic format of the letter of appointment especially for selected candidate
who is recruited for some management position in the organization like manager of
a department, director, managing director, etc. The template gives relevant sub-headings
under which rules & terms currently accepted in your organization can be mentioned.
Employee Experience Letter Template
The Letter of Experience is asked by employee at the time of relieving from the
services of the company or for other reasons like applying for some educational
course. This letter must specify the nature of work, employee’s proficiency, awards
if any and some other statements that define his professional journey at your company.
Employee Job Offer Letter Template
After successful selection of candidate for a particular position in the company,
the candidate is issued a Job Offer Letter which mentions details about what all
company is offering him/her in lieu of the job placement. The document specifies
job description, payroll structure, position, terms and conditions, etc. The acceptance
and rejection of this Job Offer Letter will initiate other formalities of placement.
Letter of Appreciation Template
To motivate and appreciate employee for its work, this Letter of Appreciation is
presented. It mentions the expression of praises, some direct or indirect benefits
to be offered, etc. The Letter of Appreciation can be awarded for occasions like
excellence shown in assigned task for particular time period, appreciation received
from client, company got profit due to employee effort, or any other such occasion.
Letter of Employee Promotion Template
Promotion can be a usual process based on certain time span or it may be given as
reward for work of excellence shown by employee. This Letter of Promotion is issued
as formal declaration of the new designation, roles and responsibilities. It may
or may not contain the new payroll structure based on designation.
Letter of Employee Termination Template
Letter of Termination is a formal document provided by company based on the decision
of decisive management, to terminate employee from the services of the company.
The reason for termination varies from employee’s misconduct to the non-appropriate
performance on the designated position. The valid reason should be mentioned in
the document and also it should declare clearance of all the financial terms and
conditions of the employment.
Letter of Declaration Template (By employee who is leaving the company)
The Letter of Declaration needs to be issued to employee in the situation whenever
the case is to get an acceptance from employee over certain business process. The
document here gives you format that can be used at the time employee is relieving
from services of the company; he/she needs to declare that there are no formalities
pending from company’s side and so on. This document is kept for records of the
company for any future references.
Employee Non-Disclosure Agreement Template
Since business has some data and information store, it is mandatory that employee
should respect the privacy and importance of it, during or post-employment term
with your company. The document declares expressions that majorly relate to preserve
the documents and information of the company and do not share with competitors or
with people who may misuse them for obvious reasons. The document is signed by employee
and returned to company.
Employee Relieving Letter Template
The Letter of Relieving is issued to employee who has submitted its resignation
letter with the HR department. The letter clearly mentions that company has no objection
in letting the employee leave his/her job position. This document is usually asked
by companies at time of appointment in order to verify that candidate is not employed
with any of the previously served organizations.
Letter of Appraisal Template
Letter of Appraisal, generally in terms of salary, is to be offered every time when
there is increment in the salary. The increment is based on the policy of the company,
and so is the issuing of the Letter of Appraisal. It should mention the latest salary
package and structure that company is setting. The signature as a token of acceptance
is needed from individual employee. One copy should remain with company, while other
is handed over to employee.
Employee Salary Slip Template
Salary slip is a printed document, that contains the payroll structure defining
the salary attributes, its monetary value, tax deduction if any, etc. The slips
should be made for each individual month, week or quarter, for the complete working
term of the employee. The salary slips of last six months from last served company
are generally asked from the candidate at the time of his/her appointment just to
verify the authenticity of the verbal communication made by candidate in this respect.
Leave Application Template
Leave policy is considered to be an integral practice for an organization. It is
under jurisdiction of the organization itself to decide that how many leaves are
to be availed by the employee annually. Without a leave policy, it would be impossible
for organization to effectively manage their workforce.
Cover Letter Template
A cover letter is an introduction of candidate’s resume when he/she is applying
for a job. It is written to a prospective employer that briefly summarizes candidate’s
qualifications, why he/she wants to work for the organization and what he/she can
uniquely bring to the job. It is an opportunity to distinguish you from the other
candidates who are also applying for the same job. In other words, a cover letter
introduce yourself to the prospective employer, talks about your goals, work experience
and what you would like to accomplish while working with the organization. It is
an opportunity to point out things about you that don't normally appear on your
A bonafide certificate is a certificate issued by the organization to its employee
in order to ensure the identity of the concerned employee that he or she is working
in a particular organization during a particular time period. An employee needs
a bonafide certificate in number of cases in order to get his or her work done.
Feel free to give us your feedback regarding more template related to HR activities.
Our DocOne also contains some built-in HR Document templates. You can
and use those templates along with other useful functions.