A Division Of Kelvin Institute Of Technology
Congratulations on successful installation of Kalosoft HR Cube
This is an HRIS (Human Resource Information System) and has many functions and features
that help you to handle many of tasks related to employees. Before you can use all
those features, there are some functions which needs to be operated first so that
rest of the features can be used to its fullest.
Here is how you can get started with using HR Cube.
Everytime the HR Cube is run, the default menu is made visible which would give
you all those tab options which are needed to quickly start working with HR Cube.
The necessary step is to provide all the asked and relevant details of your company
into the software. This information will be available to be printed on HR Documents.
In HR Cube, it can be done by the following steps :
It is necessary to create all the working department in the software as this information
will get attached with each employee of the company and will be mentioned throughout
the software. This option can be accessed in two ways
On clicking “Add Department” option, the following window will get open
Type the name of department in the textbox and click
button to save the department name.
From the right hand side panel, you can edit the selected name of the department
Button will remove the selected department name from the database. Deletion will
be denied if the selected department has already being assigned to some employee.
The following message will appear on the window
Designations in an organization are attached with each employee. Due to designations,
the salary and job description of the employee can be defined.
In HR Cube, this feature can be accessed in two manners
The interface that opens will be shown as below
Enter the designation name you want to save along with optional description of the
designation to declare the basic nature of the designation so made.
to save the information about the newly created designation.
All the title of the saved designation will appear in the window which is at the
button to change the name or description about the selected designation.
You can also delete the selected designation by using
button, unless and until it is so far not been assigned to any of the registered
employee, within the software.
By following this getting started help section, you must have declared departments
and designations of your organization. Now, you are ready to register employees
with the system. This can be done either from “Add New Employee” tab under “Home”
Either way will open an interface which will look like as under
There are various functional component in the above window.
Documents and formal letters are part of every day working of your business. There
may be letter of appraisal, relieving, experience, resume and so on, which are attached
with employees. There may be some documents which are of general nature, like company’s
policies, hierarchy chart, etc.
HR manager needs to save this list in the HR Cube for the reference of its users.
will allow you to name all the types of document of your company. On clicking it
will display the interface as under
Type in the name of the document and click
button for saving the name.
All the named documents will appear on right hand panel of the window. You can click
button to make changes in any of the pre-declared type of the document.
There are some specific policies related to leave for the employee of the company.
Type of leave has to declare beforehand in HR Cube so that deductions can be easily
made while calculating the salary each month.
HR Manager will declare the title of the leave along with mentioning the deductable
amount for the same.
icon can be used for this purpose. Also, the option can be selected from our drop
down menu as
The following interface will appear.
The window has some fields
The description of the save leaves can be seen at the right hand side panel. One
can edit or delete the leave type, whenever required.
There are many internal facilities like food coupons, travelling cab, internet,
etc. that are offered to employees. Before they could be assigned to any of the
employee, they must be named in our HR Cube.
is clicked to open up an interface for accepting your company specific facilities.
Similar to other interfaces, the previously saved services can be edited or deleted
from the panel on the right side of the window.
Great! Your HR Cube is now ready to work. Enjoy.